Accounting Specialist I - Theory & Practice in Teacher Education
Regular Full-ime, Pay Range MR05
This position is the team lead for the department for the purchasing and receiving of goods and services; team lead for travel support for department faculty, graduate assistants, students - works with other department personnel to enter and process travel requests, reimbursements, registration prepayments, direct bill of airfare, guest traveler requests. Team lead for the department for contracts creation, entry, invoice processing. Provides administrative and academic support to the department and faculty.
FINANCIAL: Team lead responsibility will include assigning tasks to other team members, ensuring balanced workload distribution for purchasing and travel functions.- Team lead for purchasing/receiving services and goods for the department in accordance with fiscal policy and general accepted accounting principles. Responsible for: ensuring proper receipts and invoices are obtained for all purchases; ensuring goods or services are accounted for and documented when received; reconciling procurement card statements; processing requests for petty cash reimbursements; preparing/validating invoices for payment/IRIS entry. Work with business manager and other staff in tracking and documenting funds source and internal orders for purchases to ensure correct fund sources are used.-Team lead for travel documentation, IRIS entry, and reimbursement in accordance with UT policy and established guidelines. Primary point of contact for department travelers for instruction on the travel process and procedures; primary for entering travel requests, prepayment of registrations, direct bill of airfare, travel expense reimbursements, guest traveler requests. Position will be the department subject matter expert in travel, supporting 50 faculty members and 34 graduate assistants, ensuring the accuracy, timeliness, and compliance of more than 200 trips per year, including international travel. -Team lead for the department for contract initiation, entry in the Contract Management system, and invoice documentation and processing.-Responsible for the equipment inventory for the department. Create asset records in IRIS, process documentation for surplus, transfers of equipment.
Academic and Administrative Support: Coordinate timetable changes for assigned program area/faculty. Work with team lead on assisting department faculty and students with course schedules, registrations, drop/add classes, or other issues utilizing Banner, ARGOS, AdAstra, and other resources. -Coordinate/execute the department process for acknowledging donors/donations to the department.-Assist assigned program teams with planning, coordinating, and arranging for projects or special events such as art exhibits of student work in the Art Gallery, special projects, or acquisition of materials unique to the needs of art instruction.-Create, edit, finalize documents, and compile information/data for reports and planning purposes or other needs. Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy.-Responsible for coordinating/oversight of textbook orders, desk copies, books/research materials, classroom supplies for the team. Responsible for managing resources such as department copiers, printers, other equipment and supplies in accordance with department and campus policy.